For Vendors

WHAT IS THE SOLUTION PROVIDER 1X1 MEETING PROGRAM? 

The Solution Provider 1X1 Meeting Program, is a unique program that takes place at the annual XLIVE Conference & Expo each year in December. The appointment-only program is a business marketplace for events, entertainment and festivals where managers and executives have the opportunity to meet with locations, venues, suppliers, event technology providers and other organizations providing services to live events and festivals. The program guarantees pre-set meetings with qualified buyers who are currently making purchasing decisions.  

XLIVE, now in its 15th year, is the largest annual conference and expo that brings together the most seasoned producers, executives, suppliers and experts in live events, entertainment and festivals for three days of general sessions, keynote presentations, roundtables, workshops, pre-set appointments and networking. REGISTER NOW!

ADVANTAGES & BENEFITS TO VENDORS, DESTINATIONS, VENUES AND EVENT TECH PROVIDERS? 

  • Program limited to 50 executives.
  • One-stop-opportunity: exposure to events, festivals and producers with pre-arranged meetings
  • Buyers are pre-qualified
  • Schedule arranged through matching software  
  • By knowing which meetings are scheduled in advance, suppliers are able to prepare, and improve the success ratio  
  • More efficient than traditional sales channels
  • Guarantee that buyers will keep appointments with suppliers    
  • Significant ROI over a three-day conference with highly targeted meetings
  • Education & networking opportunities for staff and teams attending
  • For additional questions please email us at meetings@xlivecon.com

HOW DOES IT WORK?

Participants will receive an email stating that the meeting request process is open. Mutual meeting requests get priority, event organizer requests are then granted, followed by solution provider requests. Provided requests are complete by the designated end date, your appointment selections will be granted with the appropriate priority.

  • XLIVE will provide you access to an online portal.
  • You can review your profile and contact us if you would like to make changes.
  • You can see who is attending and use the sorting options to narrow down the list.
  • Select organizations you are interested in meeting for your one-on-one appointments.
  • Meetings can start being requested approximately 3 weeks from the event.

WHAT IS THE REGISTRATION FEE?

Early Registration is $3,450 which include the following:

  • Full conference registration ($895 without meetings).
  • 15 pre-set meetings.
  • Access to all conference activities including, keynotes, panels, breakout tracks.
  • Access to all networking events and receptions.   
  • REGISTER NOW!
  • For additional questions please email us at meetings@xlivecon.com 

 

Industry solution providers pay a registration fee to get access to a large buyer pool for pre-set meetings. Qualified event organizers and producers are screened by XLIVE to ensure they are actively evaluating and making purchasing decisions for their organizations. The goal and result of the program is to bring buyers and sellers together to expedite and create efficiency for the process of doing business. Once on-site in Las Vegas, XLIVE staff members will coordinate meetings with buyers and sellers.    

1X1 Meeting Program Rationale

  • High travel cost and hard to schedule meetings
  • Low conversion rate on scheduling meetings for sales team
  • Challenging getting to premier/hard to reach decision makers 
  • Supplier cost per trip can average $2,000
  • Scheduled 15 trips for meetings = $20-30,000
  • XLIVE total cost for solution provider = $3,450
    • Cost per meeting = $230    

Participating Organizations

HalifaxPopExplosion
TasteofChicago
CCCC
Informa
XGames
essence
RiotGames
VidCon
UBM
EAPlay
AEG
ReedPOP
OttawaBluesFest
townsquare
Feyline
BET